Privacy Policy
General provisions
The administrator of the personal data collected via the website www.hakon.pl and email correspondence is Hakon Software Sp. z o.o., based at: 1 Nike Street, 80-299 Gdańsk, NIP: 5862205398, KRS: 0000297021, e-mail address: office@hakon.pl (hereinafter referred to as “Administrator”). The Administrator processes personal data in accordance with the RODO (Regulation of the European Parliament and of the Council (EU) 2016/679 of April 27, 2016) and other applicable data protection regulations. The Administrator also processes personal data for tax and accounting purposes in accordance with applicable law.
Purpose and scope of data collection
The administrator processes personal data for the purpose of:
- Realization of services provided electronically,
- Establish contact with customers and potential customers (including through email correspondence),
- Direct marketing, only with the expressed consent of the user,
- Technical security of the site,
- Analyze website traffic to improve website performance,
- Respond to inquiries sent via contact forms and requests for quotations.
The scope of the processed data includes:
- First name and last name,
- E-mail adress,
- Phone number,
- Information related to the use of the website (e.g. IP address, cookie data),
- The content of messages sent through contact forms,
- Data provided for the purpose of preparing a commercial offer.
Usage data: The administrator may process exploitation data, such as markings identifying the user’s device, time of use of electronic services and details of activity on the site. This data is used to ensure the security of the services and to monitor their correct operation. Provision of personal data is voluntary, but necessary to provide services, contact or make an offer.
The basis for data processing
The processing of personal data is based on the following legal grounds:
- Consent of the data subject (Article 6(1)(a) of the RODO),
- Fulfillment of the contract (Article 6(1)(b) of the RODO),
- Fulfillment of the Administrator’s legal obligations (Article 6(1)(c) of the RODO), such as the obligation to provide information to state authorities,
- Legitimate legitimate interest of the Administrator (Article 6(1)(f) of the DPA), e.g. in case of defense against claims.
Users’ rights regarding personal data
Every user has the right:
- Access to your data,
- Data Corrections,
- Deletion of data (right to be forgotten),
- Restrictions on data processing,
- Transfer of data to another controller,
- To object to the processing of personal data.
To exercise these rights, please contact the Administrator at the following email address: office@hakon.pl.
Cookies
The website uses “Cookies” for proper operation of the site and personalization of content. The user can change the browser settings at any time to block “Cookies” or delete already installed files.
When visiting the site for the first time, the user has the option to manage consent to cookies through a special mechanism (such as a cookie banner). The user can also withdraw consent at any time by changing the settings of their browser or using a dedicated tool available on the site.
Cookies used on the site may include:
- Session files, which are deleted when the site visit ends,
- Persistent files, which remain on the user’s device for a specified period of time or until they are manually deleted by the user.
Cookies of external services
The site uses third-party providers such as Google Analytics, Facebook, LinkedIn, Instagram and Google Maps, which may place their cookies on users’ devices. The administrator has no influence over the operation of these services. The user can manage the “Cookies” settings of third-party providers through their browser settings.
Disabling or restricting cookies in your browser settings may affect the functionality of some services available on the site.
Email correspondence
Personal data processed as part of e-mail correspondence (current and potential customers) is collected and processed for the purpose of responding to inquiries and providing possible services, in accordance with data protection principles. Correspondence is kept for the period necessary to fulfill the purposes for which the data was collected, and then deleted or archived in accordance with internal procedures.
Contact forms, website traffic analysis and requests for quotes
The administrator processes the personal data provided by the user in the contact forms available on the website solely for the purpose of responding to inquiries, providing an offer, and does not share this data with third parties. The data is protected by transmission encryption (SSL/TLS).
Final Provisions
The Administrator uses technical and organizational measures, such as data transmission encryption (SSL/TLS), firewall systems and regular IT security audits, to protect personal data from unauthorized access, alteration or deletion. The privacy policy may be updated from time to time, and any changes will be posted on the website.
Date of last modification: 25.11.2024 r.
RODO information clause
The following information is a concise, understandable and transparent summary of the information contained in the Privacy Policy regarding the Data Administrator, the purpose and method of processing personal data and your rights in connection with this processing, in the form required to meet the GDPR information obligation. Details on the method of processing and entities involved in this process are available in the indicated policy.
Who is the data controller?
The administrator of the personal data (hereinafter referred to as the “Administrator”) is Hakon Software Sp. z o.o., doing business at: Nike 1, 80-299 Gdańsk, with tax identification number (NIP): 5862205398 and KRS number: 0000297021, providing services electronically through the Service.
How can you contact the data controller?
The Administrator can be contacted in one of the following ways
- Postal address: Hakon Software Sp. z o. o., Nike 1, 80-299 Gdańsk
- Email address – office@hakon.pl
- Telephone connection – +48 58 629 00 14
- Contact form – available at: https://hakon.pl/kontakt
Has the Administrator appointed a Personal Data Inspector?
The Administrator has not appointed a Data Protection Officer pursuant to Article 37 of the RODO. In matters relating to the processing of data, including personal data, please contact the Administrator directly.
Where do we obtain personal data from and what are their sources?
Data is obtained from the following sources:
- Directly from data subjects,
- In the case of registration or login via social networks – with the informed and explicit consent of these persons.
What is the scope of personal data processed by us?
The detailed scope of the processed data is described in the Privacy Policy.
We process personal data provided voluntarily by users, in particular:
- First name and last name,
- Login,
- E-mail adress,
- Phone number,
- IP address.
What are the purposes of data processing by us?
We process personal data for the following purposes:
- Realization of electronic services,
- Communication with users on matters relating to the Service,
- Direct marketing, with your consent,
- To ensure the legitimate interest of the Administrator, including defense against claims.
What are the legal grounds for data processing?
The legal bases for data processing are:
- Consent of the data subject (Article 6(1)(a) of the RODO),
- Fulfillment of the contract (Article 6(1)(b) of the RODO),
- Legitimate legitimate interests of the Administrator (Article 6(1)(f) RODO),
- Fulfillment of legal obligations (Article 6(1)(c) RODO).
What is the legitimate interest pursued by the Administrator?
The Administrator’s legitimate interests include:
- Defense against claims,
- Implementation of direct marketing activities,
- Risk assessment of potential customers,
- Analysis of planned marketing campaigns.
How long do we process personal data?
Personal data are processed for a period of time:
- Service provision,
- Up to 30 days after termination of service (e.g., account deletion),
- Up to 3 years for actions related to defense against claims or suspected violations of the terms of use.
Who is the recipient of the data, including personal data?
Recipients of the data may be:
- Administrator,
- Entities performing services for the Administrator, including providers of IT tools and analytical services.
Will your personal data be transferred outside the European Union?
Personal data will not be transferred outside the European Union, unless published by the user (e.g. in a comment on the site).
Will personal data be the basis for automated decision making?
Personal data is not used for automated decision-making, including profiling.
What are your rights related to the processing of personal data?
The user has the right to:
- Access to your personal information,
- Correction of personal data,
- Deletion of data (right to be forgotten),
- Restrictions on data processing,
- Transfers of personal data,
- Object to the processing of personal data,
- File a complaint with the President of the Office of Personal Data Protection (PUODO).
